Conference and Event Support
The King Center invites proposals from Stanford faculty, postdoctoral fellows, and graduate students for conferences, lectures, workshops, or other events, on topics relevant to global development and poverty.
Events that bring together academics and/or global development practitioners in new ways are encouraged. Event topics may involve the broad range of disciplines involved in global development, including but not limited to earth sciences, economics, engineering, medicine, political science, or policy.
Events may include lectures, smaller workshops, or larger multi-day conferences. Requests to co-fund departmental seminar series may also be considered. The King Center supports academic events, and events that bring policymakers or private sector leaders and academics together.
King Center staff may be available to assist with event planning and logistics. The King Center can also reserve in-house conference room space based on room availability. All conference rooms are equipped with standard AV technology, and two small conference rooms have Zoom-enabled capabilities.
Application process
Submit an Event Support Request
Please note that the primary event organizers must be Stanford faculty members, postdoctoral fellows, or PhD students. PhD and postdoc organizers must have a faculty member agree to be an active member of the event's organizing committee.
To receive event support, especially if it involves requests for event space or labor support, please apply as early as you can. As a general reference, space on campus for events over 30 people is in high demand and fills up quickly, up to a year in advance for large conference rooms.
Before applying, you can reach out to our event planner for a brief consultation about the support and planning processes at kingcenter@stanford.edu. Please feel free to also contact us if you are not able to meet the deadlines below.
Requests will be reviewed by a small committee appointed by the center’s Faculty Steering Committee. Committee members who submit a request will recuse themselves from discussions of their own submissions. Funding decisions are typically announced approximately two weeks after the deadline.
On the application form, in addition to providing details about the proposed event, we will also ask you to:
- Make a copy of the budget template, complete it to the best of your ability, and attach it to your application submission
- Confirm that you have reviewed the guidelines on how to acknowledge the King Center’s support, as well as how the King Center can support your event communications
- Confirm that you have reviewed and will complete the Post-Event Report form after the King Center-supported event takes place, to help us better feature your event in reports to our supporters
Submit an Event Support Request
Types of event support offered
Center staff have experience organizing a variety of events and can assist with the following:
- Hosting virtual conferences and seminars
- Reserving in-house conference room space (subject to availability)
- Drafting and circulating calls for papers and event invitations
- Collecting paper submissions and maintaining submission records
- Securing and communicating with vendors, such as caterers, restaurants, furniture vendors, hotels, AV technicians, parking staff, cleaning and trash support, etc.
- Drafting and circulating reimbursement guidelines for conference participants and processing those reimbursements through Stanford’s finance system
- Supplying name tags, registration materials and other event supplies
- Providing day-of support during the event
Policies
Please note that due to center policy, no honorariums can be paid.
The King Center follows Stanford University’s meal policies and COVID-19 policies. The King Center’s travel policies may be more restrictive than Stanford University’s travel policies.
Questions?
Please contact the King Center at kingcenter@stanford.edu with any questions.